Legal Administrative Assistant Position

Galarnyk & Associates, Ltd. is seeking a highly motivated and detail-oriented Legal Administrative Assistant to support our legal team. The ideal candidate will have excellent administrative, communication, and time management skills, with a strong understanding of legal procedures and documentation. This role involves managing a variety of administrative tasks to ensure the smooth and efficient operation of our team. 

Responsibilities 

• Provide administrative support to attorneys and legal staff, including calendar management, scheduling meetings, and handling correspondence 

• Prepare, proofread, and edit legal documents, including contracts, pleadings, and court filings in both State and Federal Courts using both eFile and Pacer

• Maintain and organize physical and electronic legal files and records 

• Handle client communications and respond to inquiries in a professional and timely manner 

• Coordinate the filing of legal documents with courts and other relevant parties 

• Conduct basic legal research and compile data, as needed 

• Manage billing, timekeeping, and expense reports for attorneys 

• Ensure confidentiality and security of all legal and client documentation 

• Perform general office duties, such as copying, scanning, mailing, and data entry 

Qualifications  

• High school diploma or equivalent required; associate or bachelor’s degree is preferred 

• 0 – 2 years of experience in a legal administrative or secretarial role is preferred 

• Strong knowledge of legal terminology, procedures, and documentation 

• Proficiency in Microsoft Office Suite and legal case management software 

• Excellent written and verbal communication skills 

• High attention to detail and ability to prioritize tasks effectively 

• Ability to handle sensitive and confidential information with discretion 

Salary 

• Full-time position will be compensated at $40,000.00 – $65,000.00 annually, plus benefits including Paid Time Off (PTO), medical insurance, dental insurance, life insurance, and 401K retirement plan 

Application Process  

To apply for the Assistant position at Galarnyk & Associates, Ltd., please submit the following documents via email to Curtis Ksenak, Finance Director, at curtis@galarnykltd.com. 

• Cover letter highlighting your interest in the position and explaining how your qualifications align with the job requirements 

• Resume detailing your education, work experience, and relevant skills 

• Writing sample demonstrating your legal research and/or writing abilities 

We thank all applicants for their interest, but only those selected for an interview will be contacted.